Anyone with a Dartmouth NetID (all students, faculty, staff, and alumni) may submit an event to the calendar.
On the calendar home page, click on the "Submit an Event" button in the left-hand column. Log in to the calendar system using your NetID and password. Navigate to the "My Events" tab and click on "New Event" at the upper left of the page.
Your event will reviewed by a Calendar Administrator within one business day. If your event is accepted for publication, you will then have access to edit, cancel, or delete the event as needed.
If you regularly manage events for a recognized Dartmouth organization, you may request "Event Publisher" status. This allows you to directly publish and edit events for your organization, without Calendar Administrator review. See the "Event Sponsor Groups" tab for details.
Event entry tips
Clicking on blue question mark icons within the calendar system will reveal help information for the task at hand.
Title & summary: These are displayed together on the calendar listing and in event subscriptions. The event summary should provide additional key information about your event that is not part of the title.
All-day events: Check this box for events, such as exhibitions, that do not have specific start and end times.
Repeating and ongoing events: You can set your event to repeat daily, weekly, or monthly. For an ongoing event such as a month-long exhibition, set the event time as "all day" and then set the event to repeat daily for its duration.
Location: All events must have a location. Choose from the drop-down list of common campus event spaces, or select "Other" at the bottom and type in the location (on or off campus). You may sometimes want to publish an event further in the future as a "save the date" before a location has been secured. In that case, enter the location as TBD. Just remember to return later to edit the event and supply a location.
Audience: Events are marked as open to the public by default. If your event is restricted to one or more Dartmouth audience (students, faculty, staff, or alumni), click "NOT public" and select the relevant audiences. Selecting a Dartmouth audience will add that specification to your event description. It will not, however, hide your event from public view.
Photo: Once you have entered your event information, click "save" to advance to the next page. Here, you can upload and crop a custom image for your event. The calendar system crops photos to 200 x 200 pixels square; images must be at least that large before upload to display properly. The calendar accepts .jpg, .png, and .gif file formats (no .tiff files).
If you do not have an image, the calendar system will supply a photo of Baker Tower for your event.
Event sponsor groups can set default images for their own group's events in the group settings tab. For example, a center might choose to use its logo as a default image for all center events. The group default image can always be changed for any individual event.
Publish: Once your event information and photo are saved, your event is in "Draft" form. If you are a calendar "Event Publisher," click "Publish" to publish your event. Otherwise, click "Submit for Review" and your event will be sent to the Calendar Administrator for review.